Relationship Operating System

All your relationships, fully-known.

Coffee Brain is a second brain for your coffee meetings, introductions and relationships. It remembers the context, spots the connections worth making, and helps you make the right move at the right time. Walk in prepared. Follow up on every promise.

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Who it's for

People whose work runs on trust across a large, active network

The kind of work where a missed follow-up or an unseen connection has a real cost.

Founders and operators

Stay close to investors, customers, advisors, candidates, and partners without carrying every detail in your head.

Investors and deal professionals

Recall context across companies and people, and recognize the connection that moves a conversation forward.

Business development and partnerships

Coordinate warm introductions, follow-ups, and the timing of an opportunity.

Community builders and connectors

Make higher-quality introductions while preserving the nuance of each network.

The problem

Your relationships are scattered

Your most valuable relationship context lives across conversations, notes, calendars, and memory. Tools store records; they rarely help you understand who should reconnect, what has changed, or where a timely introduction could create value.

Context scatters

Who someone is, what they need, what they offer, and what you last talked about ends up spread across half a dozen places.

Context decays

The details that made a relationship valuable are the first to go, and they go quickly.

A filing cabinet doesn’t help

A system that only knows what you remembered to type into it fails at exactly the moment you needed it to remember for you.

What you get

A living memory of your network

Walk in prepared

Before every coffee, see what you talked about, what they need, and what you promised — the history and commitments that make a relationship real, not a row in a table.

Never drop a loop

The follow-ups hiding in your notes and conversations are picked up for you, and brought back at the moment they matter.

See how you’re doing

Every morning, a glance tells you how your networking is going: what is on your plate today, whether you are keeping up the rhythm, who is waiting on you, and how far along your goals are.

Make better intros

Match what people offer with what others need, across your whole network — the connections that were always there but never visible.

How it works

Three steps, and you stay in the loop

1
Connect your sources
Email, calendar, LinkedIn, WhatsApp, Slack and more bring the context together. You choose what to connect, and you can forward anything else in by email.
2
Coffee Brain builds context
It organizes the history into confirmable claims you can trace back to where they came from, and learns the distinctions between your networks.
3
You review the next actions
Follow up, make the introduction, or pursue the opportunity. Coffee Brain proposes; you decide.

Do next

The one thing worth doing in the next five minutes

Because Coffee Brain knows your whole network — how important each person is, and what every task and promise is worth — it can tell you the single most valuable next step for your business, why it matters now, and how long it takes.

See how Do next works →

Contact Mining

Find the clients already in your network

Contact Mining reads your inbox, LinkedIn network and calendar, cross-references each person across your connected accounts, and adds the ones who fit your ideal client profile to a pipeline — so you can reconnect with people who already know you.

See how Contact Mining works →

Your tools, your way

Keep the tools you love. Coffee Brain keeps up.

Unlike a rigid CRM, Coffee Brain does not make you move your relationships into its own inbox. Connect your email, calendar, LinkedIn and messaging apps, keep using them however you like, and every conversation lands on the right person’s timeline.

See how it works with your tools →

Integrations

Every channel, one timeline

Relationships don't stay on one platform. Coffee Brain merges the activity and messages from every source you connect into a single timeline per person, so your follow-ups stay timely and in context — even when the conversation moved from email to LinkedIn to WhatsApp.

Gmail
iCloud Mail
Any IMAP mailbox
iCloud Calendar
iCloud Contacts
Google Calendar
Google Contacts
LinkedIn
WhatsApp
Slack
Instagram
Messenger
X
Bluesky
Reddit
SMS
Read.ai
Fathom
Fireflies
Granola
Plaud
Microsoft Loop
Apollo.io
HighLevel
Trello
Asana
ClickUp
HubSpot
monday.com
Pipedrive
thanks.io

Everything from your connected sources lands in one Inbox, attached to the people it is about.

What makes it different

Most tools store contacts. This one reasons about relationships.

Contact databases keep records, enrichment tools fill in fields, and CRMs administer a team's pipeline. Coffee Brain is built to help one person think across their whole network.

Continuous relationship memory

Durable context built from every source, instead of each interaction being an isolated note. Every claim traces back to the message or meeting it came from, and fades when it goes stale rather than sitting there looking current.

Full timeline
Traceable claims
Search by meaning

Reasoning across the network

Beyond reminders you had to know to set. Coffee Brain reads the shape of your whole network — who connects to whom, which relationships are cooling, where the favors are owed — and surfaces the introduction or follow-up worth making now.

Warm intro paths
Who to reconnect with
Who owes whom

Personalized per network

Your networks are not interchangeable, and neither is how you show up in them. Drafts follow your actual writing voice, and guidance adapts to the norms of the network a relationship belongs to.

Your writing voice
Per-network settings
Preferred channel

Put beside a CRM

Who does the work

A CRM: You type it in. The record knows exactly what you entered, and nothing more.
Coffee Brain: Context arrives on its own from the sources you connect, and is organized for you.

What it tells you

A CRM: What you already put in it.
Coffee Brain: Who to reconnect with, who to introduce, what has changed, and why now.

What it asks of you

A CRM: Remember to update it.
Coffee Brain: Review what it worked out, and decide.

The unit of value

A CRM: The deal, moving through a team pipeline.
Coffee Brain: The relationship, and what it is worth to both people.

Relationship strength

Know who you really know

Coffee Brain scores every relationship from 1 to 5 using only the conversations and meetings that actually happened — and shows its working. Use it to decide who to invest in, and to find the warmest path to anyone.

See how relationship strength works →

Context-aware pipelines

Pipelines that know where each person stands

In a CRM a stage is a label. In Coffee Brain, each pipeline and each step carries context — what the stage means and what moves someone forward — so every next step, draft and cleanup is written for where that person actually is.

See how context-aware pipelines work →

Outreach plans

A steady drip of the right people, every day

An outreach plan draws from a pipeline, admits a few of the people who fit each day, and puts each one on your follow-up cadence — each touch one click from a draft written for that person — so outreach keeps happening at a pace you chose.

See how outreach plans work →

Smart Networking Introductions

Remember who should meet whom

You can’t remember everyone in your network, or every reason two of them should meet. Coffee Brain does: it matches what each person needs with what others offer, scores every pairing, tells you why it fits, and drafts the introduction to both people.

See how Smart Networking Introductions work →

Trust

You stay in control

Relationship context is some of the most sensitive data you have. These are properties of how the product works, not promises about intent.

Nothing goes out without you

Messages are drafted and held for your review. You send them. Automated rules can be previewed against your real data before you ever turn one on.

You choose the sources

Nothing is connected until you connect it, and you can see what each integration is reading.

Networks stay separate

Every record belongs to exactly one network. A shared network never merges into a personal one.

Sensitive context stays restricted

Anything marked sensitive is limited to the network’s owner — including in search results and anything the AI is allowed to read.

Getting started

Start in minutes, grow into it

Sign in with your email, name your first network, and connect a source. Start free for 30 days with no card, and we're glad to help you calibrate what Coffee Brain recommends when you're ready for more.

Start with one workflow

Preparing for the meetings that matter, recovering follow-ups that went quiet, or finding introductions worth making — whichever is costing you most.

An early win, quickly

The goal of setup is one genuinely useful memory, connection, or next action you would not have had otherwise.

Built for agents too

The agent API is mirrored one-to-one as Model Context Protocol tools, so an AI agent you already use can work your network alongside you.

On your desktop, too

Coffee Brain runs in your browser or installs as a desktop app, in its own window with an icon in your dock or taskbar, on Mac, Windows, Linux and ChromeOS.

Pricing

A plan for where your network is

Start free for 30 days — no card needed — and try Pro features free during your trial. Pro is for nurturing the network you already have and growing it naturally. Growth is for building or starting a network: it adds the outreach engine that finds the people who fit and books the meetings.

Starter
Capture, remember and follow up
$79/month
or $790/year — two months free
Up to 50 active contacts for one person. Connect Gmail, Google Calendar, your meeting note-taker and your task tool — or let the Coffee Brain Notetaker record your meetings (5 hours a month) — and your network fills itself into one merged timeline; search it, enrich contacts and upload documents that feed their context, track tasks and open loops, work people through a pipeline on a kanban board with follow-up plans, write drafts in your own voice, collect details with custom forms, make up to five introductions a month, let people book time with you, and connect your own AI agents over MCP and the API.
Start your free trial
30-day free trial. No card to start. Then $79/month.
Pro
Nurture the network you have
$249/month
or $2,490/year — two months free
For people growing organically, with up to five team members: LinkedIn, WhatsApp, SMS and Instagram messaging, AI chat on contacts and tasks, smart networking introductions (50 a month), context-aware pipelines, weighted contact importance, relationship intelligence, automations, and 20 hours a month of Coffee Brain Notetaker recording.
Start with Pro
30-day free trial. No card to start. Choose it from your network’s Plan settings.
For outreach
Growth
Build or start a network
$499/month
or $4,990/year — two months free
Everything in Pro for an unlimited team, plus goals and milestones to aim at, contact mining to find the people who fit, outreach plans to book the meetings, AI assistants that keep working in the background, and referral tracking for the fees your introductions earn.
Start with Growth
30-day free trial. No card to start. Choose it from your network’s Plan settings.

Compare the plans

Feature	Starter	Pro	Growth
Remember and follow up
Gmail, iCloud Mail, any IMAP mailbox, Google Calendar, iCloud Calendar and Google Contacts	Included	Included	Included
Meeting notes from Read.ai, Fathom, Fireflies, Granola, Plaud and Microsoft Loop	Included	Included	Included
The Coffee Brain Notetaker: records your meetings and files the notes	Included	Included	Included
Notetaker recording hours per rolling 30 days	5	20	60
Tasks from Trello, Asana, ClickUp and Monday	Included	Included	Included
Fills itself in from your connected sources	Included	Included	Included
How often calendars, CRMs and task tools sync (mail syncs every 5 min on every plan)	Every 30 min	Every 10 min	Every 5 min
Contacts, timeline and search by meaning	Included	Included	Included
Team Member Access	1	5	Unlimited
Context-aware tagging: tell the AI what each tag means	Included	Included	Included
Merged timeline: every channel in one Inbox, and in one history per person	Included	Included	Included
Guided setup	Included	Included	Included
Today, Do next, nudges and the daily digest	Included	Included	Included
Tasks and open loops: who owes what, and by when	Included	Included	Included
Pipelines: stages and members	Included	Included	Included
Active contacts	50	500	Unlimited
Active pipelines	1	10	Unlimited
Smart Networking Introductions per rolling 30 days	5	50	Unlimited
Kanban views for tasks and pipelines	Included	Included	Included
Follow-up plans	Included	Included	Included
Booking page	Included	Included	Included
Custom forms: links, QR codes and website embeds	Included	Included	Included
Document uploads that feed a contact's context	Included	Included	Included
Contact enrichment	Included	Included	Included
Drafts in your voice, sent from your accounts	Included	Included	Included
Nurture
LinkedIn connections and messaging	Not included	Included	Included
WhatsApp, SMS, Instagram and other paid messaging channels	Not included	Included	Included
Slack, CRM sync and more integrations	Not included	Included	Included
Forward-to-capture email address	Not included	Included	Included
Relationship intelligence: strength, temperature, favors owed	Not included	Included	Included
Service/Product Offering Context	Not included	Included	Included
Context-aware pipelines: ideal client profiles, stage context and next-step goals	Not included	Included	Included
AI chat on every contact and task	Not included	Included	Included
AI chat across your network and pipelines	Not included	Included	Included
Automations, including AI actions	Not included	Included	Included
Weighted contact importance	Not included	Included	Included
MCP and API access for your own AI agents	Included	Included	Included
Grow
Goals and milestones	Not included	Not included	Included
Contact mining: find ideal clients in Gmail and LinkedIn	Not included	Not included	Included
Outreach plans: an automated appointment setter	Not included	Not included	Included
AI assistants that work in the background, with an approval inbox	Not included	Not included	Included
Referral tracking: outcomes, fees and payments	Not included	Not included	Included
AI included each week	Starter	Standard	2.5× Pro

Do I need a card?: No. Sign in with your email and use Coffee Brain free for 30 days. You choose a plan when you are ready.
What happens when my trial ends?: If you have chosen a plan, it starts then. If not, your network keeps working for 7 more days, then becomes read-only. Nothing you built is deleted, and choosing a plan brings editing straight back.
Can I try Pro?: Yes. During your trial, open any Pro feature and turn Pro on for free. Your trial end date stays the same, and you are not charged.
What is your refund policy?: If Coffee Brain is not right for you, we refund your first payment within 14 days.

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